Privacy Policy
Effective Date: June 8, 2026
Your privacy is critically important to us. This policy outlines how OmaApply collects, uses, and protects your personal data.
1. Introduction
OmaApply Oy ("OmaApply", "we", "our", or "us") is committed to protecting your privacy and personal data.
This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our platform and services.
2. Data Controller
3. Information We Collect
Personal Information
- Full name
- Date of birth
- Nationality
- Email address
- Phone number
- Postal address
- Passport information
- Education history
- Employment history
- Language proficiency information
- Application documents
Technical Information
- IP address
- Browser type
- Device information
- Usage statistics
- Cookies and analytics data
4. How We Use Personal Data
We process personal data to:
- Create and manage user accounts.
- Match students with educational institutions.
- Process applications.
- Facilitate accommodation and relocation services.
- Communicate with users.
- Improve platform performance.
- Prevent fraud and abuse.
- Comply with legal obligations.
5. Legal Basis for Processing
Under GDPR, processing is based on:
- User consent.
- Contract performance.
- Legitimate interests.
- Compliance with legal obligations.
6. Sharing of Information
We may share personal data with:
- Universities and educational institutions selected by the user.
- Accommodation providers.
- Insurance partners.
- Immigration and relocation partners.
- Technology service providers.
- Government authorities where legally required.
We do not sell personal data.
7. International Transfers
Because OmaApply operates internationally, personal data may be transferred outside the European Economic Area.
Where such transfers occur, appropriate safeguards will be implemented in accordance with GDPR requirements.
8. Data Retention
We retain personal data only for as long as necessary to:
- Provide services.
- Meet legal obligations.
- Resolve disputes.
- Enforce agreements.
Inactive accounts may be deleted after a reasonable retention period.
9. Data Security
We implement appropriate technical and organizational measures to protect personal data against:
- Unauthorized access.
- Accidental loss.
- Alteration.
- Disclosure.
However, no online service can guarantee absolute security.
10. User Rights
Users may have the right to:
- Access their personal data.
- Correct inaccurate information.
- Request deletion.
- Restrict processing.
- Object to processing.
- Withdraw consent.
- Request data portability.
Requests can be submitted to privacy@omaapply.com.
11. Cookies
We use cookies and similar technologies to:
- Operate the platform.
- Analyze usage.
- Improve user experience.
- Measure marketing effectiveness.
Users may manage cookie preferences through browser settings.
12. Children's Privacy
OmaApply does not knowingly collect personal information from children under 16 years of age.
13. Changes to This Policy
We may update this Privacy Policy periodically.
Material changes will be communicated through the platform or by email where appropriate.
14. Contact
If you have any questions about this Privacy Policy, please contact us: